Enquiries, trial classes, fee collection, attendance — the money leak in a Hong Kong tutoring centre is that parent questions and sign-ups are always answered a beat too late, and students drift away.
We automate WhatsApp enquiries, trial bookings, fee reminders and attendance notices for tutoring centres and training providers, so parents never wait and staff stop repeating themselves.
Auto-answering parents
Re-enrolment rate
Admin time
These four are what we see most often in Hong Kong companies like yours. Not theory — money leaving the business every month.
Parents keep asking about schedules, fees, tutors and location, and every moment staff are teaching, the backlog grows.
Someone reconciles each student monthly, collects fees and issues receipts, and payments get missed or arrive late.
A student misses classes, grades slip, the parent stops replying, and the centre only finds out at withdrawal.
Tutors mark attendance in class and separately notify parents about attendance and leave, repeating and erring.
You do not need all of it at once — most clients start with the single most painful item.
Answers schedules, fees, tutors and trials 24/7.
Attendance, leave and re-enrolment notices pushed automatically.
Student profiles, attendance and re-enrolment reminders.
Fee collection, receipts and automated reminders.
Online enrolment, trial booking and a parent portal.
These are typical ranges. Real numbers depend on your volume, order value and current process — we will quote you actual figures.
Routine questions answered instantly by the bot, so parents don't wait for office hours.
Attendance, receipts and re-enrolment reminders run automatically.
A structured reminder and follow-up process means fewer students quietly disappear.
The four items below show how profit that was leaking away flows back into your business once the work is automated. Not a theory, but a result you can check against your own figures.
When a parent enquires, the system replies at once with the course outline and available trial slots, then follows up the day after the trial.
Lesson progress and remaining credits are tracked per student, and parents are reminded before the credits run low.
Completed courses and year levels are recorded, so the next level can be offered at the right moment.
Attendance, absence notices and fee reminders run automatically, and parents can check everything on their phone.
A 15-minute call is enough for us to point out the one or two things worth automating first. No charge, no hard sell.
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